Monthly Membership Meeting Minutes

Date: 11/14/2011
Location: Johnny Brusco's NY-Style Pizza in Norton Commons
Officers Present:Steve McCombs, President; Jeremy Miller, VP; Richard Darnell, Treasurer; Chad Rainey, Secretary
Board Members Present: Jason Miller
Chairs Present: Steven Roundtree, Activities Chair
Attendance: 21 Members

Steve McCombs discussed the proposed revision to the bylaws to allow for e-mail voting ballots to help make things simpler and increase participation.
Since there were not ballots or new officer nominations, the officer vote was by acclamation and all current officers were re-elected.

There will be an after holiday party on Jan 14th 2012 at the same location as last year (Lake Forest club house).  More information to come on RSVPing.  Please plan to bring a dessert or appetizer – dinner from Mark’s Feed Store!

Richard gave us the financial report: approx $42k in the bank and $7k track down payment expected soon.

Edgar is heading up the Saturday morning breakfast socials.  He wanted to change the time to 9am!

Steven Roundtree mentioned the Rennsport Reunion on Speed channel is being aired a few times.  Nov 19, 30th, and Dec 7th on Speed.  He also asked if you want tohost a party or social, let him know!

Matt Innes said he would host a party on December 9 around 7pm.  Bring your own beer!  His number is 502-552-5487.

Next meeting is on December 12 at Bluegrass Porsche.  Hope to see you there!

Executive Committee / Board Meeting Addendum

Date: 11/7/2011
Location: El Tarasco
Officers/Chairs/Board Members Present:  Steve McCombs, Jeremy Miller, Richard Darnell, Chad Rainey, Steven Roundtree, Mark Bos, Tony Proasi, Jason Miller, Mark Lichtefeld

Steve McCombs called the meeting to discuss a few topics.  One is the website and CRM system (database to manage member information).  Another topic is a proposed change in the club bylaws to replace paper voting with electronic ballets.

It was decided that the Website Chair, Mark Bos would install a CRM system to manage the club membership.  Tony, the standing Membership Chair, would work with Mark to get the information over and do day to day updates of the member information.

The other topic was the bylaw change for electronic voting – via e-mail.  Most people have e-mail now and it is much easier and efficient to use than mailing papers and also cuts down on cost and should increase participation since it will be very easy.

Moving the newsletter to an electronic only format was also discussed, but no determination was made.  It needed to be further discussed with the newsletter editor.  Timeframe to implement electronic only was set for now until June 20th 2012 to be live.

Gaining new members from the DE events was also discussed.  Possibly having a club representative discussing membership with registrants that were not members, but owned a Porsche.